The Meeting Agenda can be found here and was amended to pull Policy 4.605.1 on High School Diplomas from the Consent Agenda and place an additional item on the Agenda regarding textbook adoption.
Mr. Haddow, GMSD Chief of Staff, awarded Tammy Wilson, a First Grade teacher at Farmington Elementary School and Jennifer Ledford, an Eighth Grade math teacher at Houston Middle Schools as GMSD's 2014-2015 Teachers of the Year.
- Mr. Manuel reported 12 teachers have announced their retirement this year so GMSD is actively recruiting new teachers to fill these positions. The openings will soon be posted on-line at the GMSD website.
- The Staff is working on investment plans for ARC/OPEB funds. This is money set aside in the budget for the ARC (Annual Required Contribution) for OPEB liabilities (Other Post-Employment Benefits) that must be invested in a trust fund. While the State of Tennessee provides teacher retirement pensions, GMSD provides health care benefits after retirement from its OPEB fund. They are also looking at phasing in HRA accounts to hold down future retiree medical costs.
- Some capital improvement work is being done throughout the district include replacement windows at FES, outdoor lighting & sidewalks at HHS, and all schools will be re-keyed.
- The student transfer process has been completed for this year and all families have been notified of the transfer decision. Once again, GMSD had to turn down student wanting to transfer into the district.
- An audit of student activities funds is underway.
- Teresa Price, Director of Academic Advancement, and other staff members visited schools in Tullahoma, Tennessee as well a magnet school in Alabama and met with Apple representatives to learn more about developing future "technology in the schools" plan for GMSD.
Chair Lisa Parker presented a Resolution recommended by the Mayor and Board of Aldermen to oppose HB995/SB1171 that removes local control to ban guns from municipal parks. Four out of five GMSD schools are located next to municipal parks that are used as playgrounds by students. The Resolution passed.
The RFP (Request For Proposals) for window replacement at FES went out and the bid was awarded to Sharp-Robbins & Popwell, LLC. (Side Note FYI on bids: $10K projects must be bid out publicly and $100K projects must be approved by the school board.)
The Board approved the list of TSBA recommended attorneys to act as Hearing Officers in teacher tenure revocation cases. Mr. Manuel will select specific Hearing Officers from that list as needed.
Mr. Haddow presented the list of HR policies in an annual review. No major changes were made.
Autumn Enochs, Chief Financial Officer, presented the annual review of the fiscal management policies. She recommended that no changes be made. Board Member Ken Hoover sought clarification of budget drafting policies. Mr. Manuel recommended that the TSBA guidelines be followed.
Added Agenda Item: Textbook Adoption
Teresa Price reported that GMSD elementary schools piloted 2 textbook selection in math and chose Eureka.
Pulled Agenda Item: HS Diploma Policy 4.605.1
Ms. Price reported that the new policy of requiring 14 honor course credits to attain the GMSD Honors diploma designation will not apply to current students. The new policy will begin with next year's incoming Freshmen.
All Items on the Consent Agenda were approved by the Board:
Revision of HR 5.200 - Separation Practices for Tenured Teachers - Revised since the first reading and HR Revision of HR 5.303 - Employee Personal and Professional Leave
Revision of SP 6.2062 - Eligible Circumstances Transfer
Revision of FM 2.400 Revenues, Gifts and Bequests
New Policy IP 4.615 - Service Animals
New Policy - SP 6.204 Foreign Exchange Students
Miscellaneous Budget Amendments for increased utilities costs and other matters
New Policy HR 5.201 Separation Practices for Non-Tenured Teachers
Revision of FM 2.808 Purchase Orders
This One is Important: Revision of FM 2.404 School Support Organizations. You can read the policy here. The change to this policy will allow School Support Organizations (PTA, Booster Clubs, etc) to pay a stipend directly to the coach or sponsor without involving the school. The other alternative is to pay the money to the school who will include it in the school employee's paycheck. If the payment is made directly to the school employee, the SSO will be responsible for issuing an 1099 form to report income to the IRS. GMSD plans to schedule meetings with SSO presidents, school principals and SSO treasurers to make them aware of proper procedures and state law requirements.
Ms. Enochs presented 5 budget amendments that were approved by the board:
30. $2500 for additional travel payments for conferences
31. $2500 for Raptor license, etc...
41. Authorized funds earmarked for food service equipment replacement to be used for repairs instead
42. IDEA funding adjustments
43. $22K from principal salaries to be applied toward GMSD district office copy expenses
GMSD 2015-2016 Budget was adopted on the second reading.
GMSD Board Retreat will be held this Friday, March 27th at the district offices 3pm
Next Work Session will be April 8th at the district offices
Next Business Meeting will be April 20th at City Hall